11/12/19 Meeting Minutes

PTO Executive Committee 11/12/19

Present: Tyler Newell, Chris Blasko, Jenny Steffie, Christina Crawford, Barb Newell, John Mark Niehls

Secret Santa

• December 3rd -5th 12:00 - 3:00 pm

• Volunteer sign-up (who should create this?)

Kids Stuff Books Fundraiser

• Traditionally done every 2 years (last sale was fall of 2018)

• Last sales coupon books are good until December 2019

• Some of us are uncomfortable with the “pushy” promotion of the book.

• Last time we sent home with pre-K to 5th

• Consider this fundraiser for September of 2020

Budget

Discussion about food truck for Fall Fest

• School paid for truck

• PTO will give a check

Paypal issue

• All activities must go through one Paypal account because of the non-profit status

Income from 5K

• Income is for PTO general fund not scholarship

• Need to plan the 5K much further in advance

• Include Ashley Bannon in the planning

Uniforms

• Actual price will be much higher than planned for

• Close to $5000

• Ordering 20% more

Performing Arts

• Discussion about admission costs

• Decided on $5 for kids, $10 for adults

PTO Email addresses

PTO@educatingforlife.com should be used for parents to communicate with chair/co-chair

• Need to change who is on this email

PTOcommittee@educatingforlife.com for internal communication

• Set-up to include all of the current committee members

CCSPTOAuction@gmail.com used for Auction donations/vendor communication

• Set up by Christina Crawford

PTOTreasurer@educatingforlife.com forwarded to Chris Blasko

• Need to add Julie Sawyer

Auction

Still trying to work out catering

Venue set, Pottstown Carousel

PTO kick off meeting will be in late November/early December

• Organizing

Save the dates in early December

Invitations go out in January

Concerns expressed about having enough space and enough parking

• Have been assured that items can be rearranged to make enough space

• Capping tickets at 200

• Extra parking at Memorial Park (Carousel vendor will check to see if we need a permit)

• Consider getting volunteers

Performance Arts

Glass ornaments

• Online and paper ordering options

• Link Paypal for online purchase

Hair Bows

• Cost to us is $3.50 each, we would sell for $8

• Consider waiting until spring or alternating with ornaments

Ticket sales for fall show go live soon

• Will sell concessions and flowers

Sports Boosters

• Will need massive support for championship tournaments

100th Day of School

• Discussed change from Skyzone to Urban Air

Fall Fest 2020

• Date October 9th, 2020

Other Discussion:

Turn around time for posting sign ups, please give more lead time for Tyler to post

Parent concern about toddler room without bathroom

• Discussed with John Niehls

Teacher Stipends discussion

• Should we give stipends for areas like guidance?

• Discussed that stipends were for classroom teachers for the purpose of buying items to benefit the classroom

• Consider basing the budget on the actual number of teachers instead of on historical numbers