PTO Executive Committee 11/12/19
Present: Tyler Newell, Chris Blasko, Jenny Steffie, Christina Crawford, Barb Newell, John Mark Niehls
Secret Santa
December 3rd -5th 12:00 - 3:00 pm
Volunteer sign-up (who should create this?)
Kids Stuff Books Fundraiser
Traditionally done every 2 years (last sale was fall of 2018)
Last sales coupon books are good until December 2019
Some of us are uncomfortable with the “pushy” promotion of the book.
Last time we sent home with pre-K to 5th
Consider this fundraiser for September of 2020
Budget
Discussion about food truck for Fall Fest
School paid for truck
PTO will give a check
Paypal issue
All activities must go through one Paypal account because of the non-profit status
Income from 5K
Income is for PTO general fund not scholarship
Need to plan the 5K much further in advance
Include Ashley Bannon in the planning
Uniforms
Actual price will be much higher than planned for
Close to $5000
Ordering 20% more
Performing Arts
Discussion about admission costs
Decided on $5 for kids, $10 for adults
PTO Email addresses
PTO@educatingforlife.com should be used for parents to communicate with chair/co-chair
Need to change who is on this email
PTOcommittee@educatingforlife.com for internal communication
Set-up to include all of the current committee members
CCSPTOAuction@gmail.com used for Auction donations/vendor communication
Set up by Christina Crawford
PTOTreasurer@educatingforlife.com forwarded to Chris Blasko
Need to add Julie Sawyer
Auction
Still trying to work out catering
Venue set, Pottstown Carousel
PTO kick off meeting will be in late November/early December
Organizing
Save the dates in early December
Invitations go out in January
Concerns expressed about having enough space and enough parking
Have been assured that items can be rearranged to make enough space
Capping tickets at 200
Extra parking at Memorial Park (Carousel vendor will check to see if we need a permit)
Consider getting volunteers
Performance Arts
Glass ornaments
Online and paper ordering options
Link Paypal for online purchase
Hair Bows
Cost to us is $3.50 each, we would sell for $8
Consider waiting until spring or alternating with ornaments
Ticket sales for fall show go live soon
Will sell concessions and flowers
Sports Boosters
Will need massive support for championship tournaments
100th Day of School
Discussed change from Skyzone to Urban Air
Fall Fest 2020
Date October 9th, 2020
Other Discussion:
Turn around time for posting sign ups, please give more lead time for Tyler to post
Parent concern about toddler room without bathroom
Discussed with John Niehls
Teacher Stipends discussion
Should we give stipends for areas like guidance?
Discussed that stipends were for classroom teachers for the purpose of buying items to benefit the classroom
Consider basing the budget on the actual number of teachers instead of on historical numbers
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